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Project Manager - Justice for Victims of Gender-Based Violence in Honduras

Project Manager, Honduras Location: Tegucigalpa

Start Date: As soon as possible Application deadline: 25th July 2018

The Justice Education Society of BC (JES) is a non–profit organization with over 25 years of experience providing public legal education and justice system capacity building in Canada and overseas. In Canada, the Society helps more than 700,000 British Columbians learn about our justice system and address their legal issues. Internationally, JES has programs in Guatemala, El Salvador, Honduras, Panama and Guyana which work with national institutions to strengthen justice systems, access to justice and citizen security. JES has offices in Guatemala, Honduras and Guyana and has diverse sources of funding including private donors and provincial, federal and overseas governments. More information on JES is available at www.justiceeducation.ca.

THE PROJECT

“Justice for Victims of Gender-Based Violence in Honduras” is a 56 month project funded by Global Affairs Canada. The project will improve the response of the criminal justice system to crimes of sexual and gender based violence (SGBV) including the support and protection of victims and elimination of re- victimisation by the system itself. It will improve the technical skills and capacity of justice system operators to investigate and prosecute such cases and their willingness to respond to the needs of women, girls and members of the LGBTQ community. The project will also work with the Ministerio Publico to develop a case management system promoting transparency, accountability and quality control in cases of S&GBV. The project will work with civil society networks and other state agencies interfacing with victims to improve victim safety and wellbeing while engaged with the criminal justice system. The project will be implemented in 8 departments in Honduras.

ROLE

The Project Manager will be based in JES’ field office in Honduras and will work closely with the local partners and government engaged in the various areas of the project. He or she will also work closely with and have the support of JES international program staff based in Vancouver and with a number of technical experts. He or she will initially be supported by a small team of local staff in Honduras which team will increase in size when the project moves into the implementation stage.

DUTIES

This position will be contracted in two phases. During Phase 1, the Project Manager will work with local partners as well as experts and JES staff to develop a finalized project plan. This will involve establishing a clear set of project objectives covering each area of the project as well as a logic model, performance management framework, budget, narrative description and work plan. The project design will be submitted for approval to the Project Steering Committee.

Phase 2 will depend on final approval of the Project Implementation Plan by Global Affairs Canada (GAC). During phase 2, the Project Manager will have overall responsibility for the delivery, evaluation and reporting of the project in-country including implementation and monitoring of all project activities, oversight of financial management processes and liaison with in-country stakeholders. The Project Manager will also ensure that strong, mutually respectful relationships and open communication are established with key Honduran partners and stakeholders as well as monitoring and reporting on the external political, economic and social environment in-country.

During phase 2, the Project Manager will:

  • Produce an annual project plan in consultation with senior management
  • Produce a detailed work plan sequencing all activities and ensuring delivery of all activities on time, within budget and to an appropriate quality
  • Manage the implementation of project activities in coordination with Senior Management
  • Ensure all project activities are properly documented according to JES policies and procedures
  • Coordinate with Senior Management to implement project evaluation and monitoring systems and assessment of project impact
  • Coordinate work with international experts when deployed in-country
  • Manage all project funds according to JES accounting and finance policies and procedures
  • Monitor and approve all project expenses and oversee financial reporting of project expenses, ensuring compliance with JES and GAC procurement rules
  • Monitor project cash flow projections and report actual cash flow and variance to the finance manager on a regular basis
  • In consultation with the International Program Director produce narrative reports in accordance with funder requirements
  • In consultation with the International Finance Manager, produce financial reports in accordance with funder requirements
  • Ensure that all other funder contract responsibilities with respect to monitoring, reporting and evaluation activities are met
  • Ensure that contracting and procurement processes conform to JES policies
  • Liaise in the field with GAC, other relevant donors, institutional partners and other Ministries as necessary to ensure project delivery and impact
  • Supervise all in–country project personnel in relation to delivery of the project
  • Conduct performance appraisals of in–country project personnel in accordance with JES procedures
  • Coordinate the negotiation and supervision of all in-country sub-contracts and monitor for results

EDUCATION

University Degree or Professional qualification in Law, Business Management, International Development or other relevant field or equivalent experience.

Experience, knowledge and skills EXPERIENCE, KNOWLEDGE AND SKILLS

  • Fluency in Spanish and English
  • Experience working in NGO projects with government funding
  • Familiarity and ability to work with Results Based Management frameworks
  • Experience and competence in budgeting and financial oversight of multi-million dollar projects
  • Experience in conducting relationships at senior levels, preferably with government institutions
  • Knowledge of change management initiatives
  • Knowledge of criminal justice institutions in Honduras

PERSONAL CHARACTERISTICS

The Project Manager should demonstrate a track record of most of the following:

  • Understanding ethical behaviour and business practices, and ensuring that their own behaviour and that of others is consistent with these standards and the values of the organisation
  • Communicating effectively orally and in writing and using a variety of communication tools and techniques
  • Developing new ways to improve operations
  • Working cooperatively and effectively with others to set goals, resolve problems, and make decisions
  • Positively influencing others to achieve results that are in the best interests of the organization.
  • Making clear decisions which are timely, in the best interests of the organization and take into account appropriate risks and priorities
  • Setting priorities and monitoring progress towards goals
  • Problem solving and the ability properly to assess, analyse and develop appropriate solutions to the problem

REMUNERATION

JES offers competitive compensation, including full benefits. Candidates should indicate expected compensation when applying.

TO APPLY:

To apply for this position, please send your cover letter and resume in English to jobs@justiceeducation.ca. We thank all candidates who apply; only those selected for an interview will be contacted.

 


Senior Accountant

Location: Vancouver, BC

Reports to: Finance Director

ABOUT THE JUSTICE EDUCATION SOCIETY (JES)

JES is a non–profit organization with over 25 years of experience providing public legal education and justice system capacity building in Canada and overseas. In Canada, JES helps British Columbians learn about our justice system, address their legal issues, and improve their legal capability and access to justice. JES works with partners around the world to deliver practical, integrated and impactful projects that promote effective and accessible justice systems which are key to sustainable development, individual security and human rights. With extensive experience in designing and implementing international projects, our work has included a range of diverse projects on justice capacity building, the rule of law, citizen security, human rights, access to justice, gender-based violence, youth justice and public legal education. JES currently has programs in Guatemala, El Salvador, Honduras, Panama and Guyana, and works with national institutions to strengthen justice systems, and increase access to justice and citizen security. JES has offices in British Columbia, Guatemala, Honduras and Guyana and has diverse sources of funding including private donors and provincial, federal and overseas governments.

POSITION PURPOSE

The Senior Accountant is responsible for managing, organizing and coordinating payroll and benefits administration, accounts payable, accounts receivable and full cycle accounting to support timely and accurate employee and vendor payments and internal and external financial reporting.

This role will report to the Finance Director and work with Vancouver and Central America office staff to record, track and control disbursements from multiple CAD, USD and International currency bank accounts.

KEY AREAS OF RESPONSIBILITY

Payroll and Benefits Administration

  • Using a combination of Excel, EZ Labor Timesheet Capture and, currently, Sage 50 payroll lead the processing, summarizing and recording of bi-weekly payroll for 30 Canadian Head Office staff.
  • Participate in the processing of monthly payroll for 70 International office(s) staff.
  • Manage the JES employee benefits plans including reconciling the monthly benefit invoices.
  • Administer all ancillary reporting (CRA remittances, RRSP remittances, ROE, T4s, WCB, etc.) per established schedules and policies.

Accounts Payable

  • Process vendor invoices and expense reports for multiple projects in accordance with JES’ and various Funder’s policies and practices.
  • Process payments (cheques, wire transfers, etc.).
  • Record and reconcile assigned corporate credit cards.
  • Work with operational staff to resolve invoice and account discrepancies.

Accounts Receivable and Revenue Recognition

  • Process client invoices and/or cash receipts for multiple projects in accordance with JES’ and various Funder’s policies and practices.
  • Follow up with clients on collections of unpaid accounts receivables.
  • Prepare bank deposits.
  • Assist the Finance Director with the timely recognition of project revenue and the reconciliation of deferred revenue and WIP accounts.

Full-Cycle Accounting

  • Calculate and record payroll accrual journal entries.
  • Complete the monthly reconciliations for assigned balance sheet accounts.
  • Participate in cash flow management including making recommendations on inter-account transfers.
  • Assist the Finance Director with the consolidation of International office accounting records into the JES accounting system.
  • Assist the Finance Director with internal and external financial reporting.

Other

  • Participate in process and system improvement initiatives.
  • Assist the Finance Director with an upcoming accounting system conversion and own the role of Super-User of this new software.
  • Manage the process documentation initiative for the Finance Team.
  • Other assignments as required.

THE PERSON

The ideal candidate will be a resourceful, high energy self-starter with the ability to manage multiple projects, meet deadlines and work well under pressure.  In addition, s/he will have proven interpersonal, organizational and problem solving skills, and continuously seek to make her/his mark on process and system improvements.  The role is ideally suited to an individual who thrives in a dynamic and complex environment where accuracy and flexibility are imperative. An ability to maintain confidentiality and exercise discretion is essential for success in this position.

Competency requirements

  • Embraces change.
  • Customer focused.
  • Holds his/herself and others accountable.
  • Excels at problem solving and innovation.
  • Teamwork and collaboration.

Knowledge, skills and experience

  • You have a university degree with a focus in accounting or are nearing or recently completed your accounting designation.
  • You have 3-5 years of experience in payroll and full cycle accounting.
  • You take charge and own the work that you do, and take pride in a job well done.
  • You have a passion for numbers, details and accuracy.
  • You thrive in an environment with multiple priorities and are a natural when it comes to organization.
  • You process strong analytical skills.
  • You have a positive attitude and enthusiasm for tackling new things.
  • You have strong interpersonal skills and possess the ability to communicate effectively both verbally and in writing.
  • You are a strong user of Excel (vlookup, pivot tables, etc.).
  • You possess a strong knowledge of employment standards and health benefits programs in BC.
  • Experience with Sage 50 and Sage 300 is an asset.
  • Experience in the not-for-profit or government sector would be an asset.
  • Fluency in Spanish would be an asset.

Education

Knowledge of payroll, accounting and financial management principles normally acquired through post-secondary studies in a related discipline or an equivalent combination of education and work experience.

HOW TO APPLY

Please send your cover letter and resume, including your salary expectations, to jobs@justiceeducation.ca by June 29, 2018.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

 


Project Manager

Location: To be located in Vancouver or Guatemala City depending on final candidate.

Reports to: International Program Director

ABOUT THE JUSTICE EDUCATION SOCIETY (JES)

JES is a non-profit organization with over 25 years of experience providing public legal education and justice system capacity building in Canada and overseas. In Canada, JES helps British Columbians learn about our justice system, address their legal issues, improve legal capability and access to justice. JES works with partners around the world to deliver practical, integrated and impactful projects that promote effective and accessible justice systems which are key to sustainable development, individual security and human rights. With extensive experience in designing and implementing international projects, our work has included a range of diverse projects on justice capacity building, the rule of law, citizen security, human rights, access to justice, gender-based violence, youth justice and public legal education. JES currently has programs in Guatemala, El Salvador, Honduras, Panama and Guyana, and works with national institutions to strengthen justice systems, and increase access to justice and citizen security. JES has offices in British Columbia, Guatemala, Honduras and Guyana and has diverse sources of funding including private donors and provincial, federal and overseas governments.

THE PROJECT

Strengthening Criminal Investigations and Evidence Sharing in Central America (Project completion date: January 2021)

The goal of this project is to strengthen the security and justice systems of the region with a strategic focus on addressing organized crime structures and tackling gang related criminal activity. Specifically, it focuses on building and/or improving the capacity of justice and law enforcement institutions and agencies in the Northern Triangle (Police Forces, Public Prosecutors' Offices, Judiciary and Forensic Science Services) to:

  1. Use several specialized investigation techniques and criminal intelligence analysis to combat transnational threats posed by international crime and corruption in the Northern Triangle of Central America.
  2. Protect justice system personnel in the Northern Triangle of Central America.
  3. Cooperate in the regional sharing of forensic and investigative information, intelligence and evidence between prosecuting and police authorities in Central America.

The largest areas of focus, representing about 80% of the overall project, will be to increase the skills and knowledge in criminal intelligence analysis (CIA) and specialist investigative techniques in Guatemala, Honduras and El Salvador. This will be accomplished by working with the Public Prosecutors' offices in all three countries to deliver an advanced CIA program.

Other areas of focus:

  1. Increase access to equipment and software for analysts, investigators and prosecutors to support criminal intelligence analysis and specialist investigative techniques in Guatemala, Honduras and El Salvador.
  2. Increase knowledge and skills in investigations of corruption in Honduras and crime scene investigation in El Salvador.
  3. Increase awareness of and skills in protection of prosecutors and judges in El Salvador, Honduras & Guatemala.
  4. Increase skills, knowledge and awareness in sharing of forensic and investigative information, intelligence and evidence between prosecuting and police authorities in Central America.

THE POSITION

The Project Manager will have overall responsibility for the delivery and reporting of the project in-country including implementation and monitoring of all project activities and oversight of financial management processes.

KEY AREAS OF RESPONSIBILITY

  • Produce a detailed work plan sequencing all activities and ensuring delivery of all activities on time, within budget.
  • Manage the implementation of project activities.
  • Ensure all project activities are properly documented according to JES policies and procedures.
  • Implement project evaluation and monitoring systems and assessment of project impact.
  • Coordinate work with international experts.
  • Manage all project funds according to JES accounting and finance policies and procedures.
  • Monitor and approve all project expenses and oversee financial reporting of project expenses.
  • Monitor project cash flow projections and report actual cash flow and variance to the Finance Director on a regular basis.
  • In consultation with the International Program Director, produce narrative reports in accordance with funder requirements.
  • In collaboration with the Finance Department, produce financial reports in accordance with funder requirements.
  • Ensure that all other funder contract responsibilities with respect to monitoring, reporting and evaluation activities are met.
  • Ensure that contracting and procurement processes conform to JES policies.
  • Liaise in the field with Global Affairs Canada (GAC), other relevant donors, institutional partners and other Ministries as necessary to ensure project delivery and impact.
  • Supervise project personnel in relation to delivery of the project.
  • Conduct performance appraisals of project personnel in accordance with JES procedures.
  • Coordinate the negotiation and supervision of sub-contracts and monitor for results.

THE PERSON

Knowledge, skills and experience

  • Experience managing projects in challenging environments, preferably in Central America.
  • Fluency in English and Spanish.
  • Experience working in NGO projects with government funding.
  • Experience and competence in budgeting and financial management of multi-million dollar projects.
  • Familiarity and ability to work with results-based management (RBM) framework.
  • Experience in conducting relationships at senior levels, preferably with government institutions.
  • Excellent leadership, planning and organizational skills.
  • Ability to travel.

Preferred

Experience implementing capacity building projects in the area of justice and human rights.

Education

University degree in a relevant discipline such as law, sociology, business management, international development or equivalent professional experience.

HOW TO APPLY

Please send your cover letter and resume to jobs@justiceeducation.ca by April 20th, 2018.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.

 


Volunteers

The Justice Education Society is able to provide quality programs and services with the support of over 500 volunteers each year. These volunteers vary from the province’s Chief Justice to secondary school students.

Their diverse contributions range from speaking at our programs and being on advisory committees to helping edit our materials, staging mock trials, and stuffing envelopes.

To find out more about volunteer opportunities, please Contact Us.

To volunteer with our international program, visit the international volunteer page for more details.
 

Fundraising Volunteers

The Justice Education Society is launching a major, province-wide fundraising campaign to “Sponsor Kids to Learn About the Law.”

Government funding to the Society’s Justice System Education Program is now gone. Every year, the program introduces thousands of students to the courts. Program activities include court orientations, court watching, sessions with judges and other justice system personnel and performing mock trials. This program is now at risk and we are counting on donations to sustain it.

The Society is hoping to raise $100,000 to introduce 20,000 youth to BC courts throughout the province. We are seeking  sponsorship from law firms, individual lawyers, judges, businesses and the general public.

We are also seeking individuals who are interested to volunteer and help support this fundraising campaign.
Contact Rick Craig at Rick.Craig(at)JusticeEducation.ca for more information.